Organising your week
So, organise next week right now. Well, when you’ve finished reading this, anyway.
A vital element of time management is being able to divide your day into things that are urgent and important - we call these ‘Quadrant 1’ issues - such as crises, pressing problems and deadline driven projects.
Then there’s Quadrant 2, which are things that are not urgent, but are important, such as planning and preparation, preventing future problems, working on relationships and finding new opportunities.
In Quadrant 3 we place things that are urgent, but not important, such as interruptions, some phonecalls and emails and popular activities, and in Quadrant 4 we place things that aren’t urgent, or important, such as trivia and time wasting activities.
The aim is to spend as much time in Quadrant 2 as possible, to stop yourself being in Quadrant 1. And the way to achieve this is to spend less time in Quadrants 3 and 4.
Looking at your typical day, the question to ask yourself if what you can do, in terms of planning and preparation and building relationships (Quadrant 2) that can reduce the amount of time spent on problems (Quadrant 1).
Think about things you can schedule into your calendar for next week, which are important but not absolutely urgent. These should be the tasks that will have a significant impact on your work, or which have been neglected until now. If you set aside some time for them next week, but stick to this, it should help prevent them becoming problems at an unspecified future date.